Carters Yard Verified

Booking Deposit:- A deposit is required to secure your room with the property, and the amount depends on the room type you choose. 
Instalment Plan:- 4 instalments or make a full payment.
Guarantor: UK based guarantor required.
Mode of Payment: Credit/Debit Card.

Cancellation and Early Termination Policy

1. Definitions
In this Agreement:
• “Tenant” means the individual entering into this tenancy agreement.
• “Landlord/Operator” means the accommodation provider or its managing agent.
• “Tenancy Start Date” means the commencement date stated in the tenancy agreement.
• “Cooling-Off Period” means the period defined in Clause 2.
• “Replacement Tenant” means a person approved by the Landlord/Operator to take over
the tenancy.

2. Cooling-Off Period
2.1 The Tenant may cancel this Agreement by providing written notice to the Landlord within 7
calendar days of accepting this Agreement (the “Cooling-Off Period”).
2.2 Cancellation under Clause 2.1 is only valid where:
• The Tenancy Start Date has not yet occurred; and
• The Tenant has not taken occupation of the accommodation.
2.3 Where valid notice is received within the Cooling-Off Period:
• All rent and deposit payments shall be refunded in full;
• The Landlord reserves the right to retain any permitted booking or administration fee in
accordance with applicable law.
2.4 If the Tenancy Start Date falls within the Cooling-Off Period, the Cooling-Off Period shall end on
the earlier of:
• The expiry of the 7-day period; or
• The Tenancy Start Date.

3. Cancellation Before the Tenancy Start Date (After Cooling-Off Period)
3.1 Following expiry of the Cooling-Off Period, the Tenant shall remain liable for the tenancy unless
released in accordance with this Clause.
3.2 The Tenant may request to be released from this Agreement if:
• A suitable Replacement Tenant is identified by the Tenant or the Landlord;
• The Replacement Tenant enters into a new tenancy agreement acceptable to the Landlord;
and
• The Tenant has paid all sums due under this Agreement up to the date of replacement.
• The Landlord has complete discretion as to whether it accepts the proposed replacement
Tenant
3.3 The Landlord may charge a reasonable administration or remarketing fee, where permitted by
law.
3.4 The Tenant’s liability shall cease on the start date of the Replacement Tenant’s agreement.

4. Cancellation After the Tenancy Start Date
4.1 Once the tenancy has commenced, the Tenant shall be liable for the full contractual rent
unless released in accordance with this Clause.
4.2 The Tenant may request early termination where:
• A suitable Replacement Tenant is found and approved by the Landlord;
• The Replacement Tenant enters into a tenancy agreement; and
• The Tenant has paid all outstanding rent and any permitted fees.
4.3 The Tenant shall remain liable for rent and all obligations under this Agreement until the earlier
of:
• The end of the tenancy term; or
• The commencement of the Replacement Tenant’s tenancy.
4.4 The Tenant shall pay the Landlord a fee of £50.00 to cover costs of preparing the room for the
Replacement Tenant

5. Termination Due to Student Status
5.1 The Tenant may terminate this Agreement by giving written notice if:
• The Tenant withdraws from, is excluded from, or is refused admission to their higher
education institution; or
• The Tenant is absent from their course for more than 60 days due to illness and has agreed
with their institution to suspend their studies.
5.2 The following conditions shall apply:
• The Tenant must give no less than four (4) weeks’ written notice;
• The notice must state the intended date of departure;
• The Tenant must provide reasonably satisfactory evidence (typically written confirmation
from the institution);
• The Tenant must vacate the accommodation on or before the stated departure date.
5.3 Where the Landlord identifies any defect in the notice or supporting evidence, the Landlord
shall:
• Inform the Tenant as soon as reasonably practicable; and
• Provide the Tenant with a reasonable opportunity to remedy such defect.
5.4 Upon acceptance of termination, the Landlord may market the accommodation for reletting.
5.5 The Tenant shall pay the Landlord a fee of £50.00 to cover costs of preparing the room for the
Replacement Tenant.

6. No Place, No Pay (Applicable to first year students only. Please note this clause is not
applicable at all locations
6.1 The Tenant may cancel this Agreement prior to the Tenancy Start Date where the Tenant:
• Does not receive an offer of a place at their chosen higher education institution.
6.2 The Tenant must provide:
• Written notice of cancellation; and
• Reasonable supporting evidence (including, but not limited to, UCAS confirmation or
written rejection from the institution).
6.3 Upon acceptance, all rent and deposit payments shall be refunded in full.

7. No Visa, No Pay (Applicable to first year students only. Please note this clause is not
applicable at all locations
7.1 The Tenant may cancel this Agreement prior to the Tenancy Start Date where:
• The Tenant’s application for a visa to study in the United Kingdom is refused.
7.2 The Tenant must provide:
• Written notice; and
• Official documentation confirming visa refusal.
7.3 Upon acceptance, all rent and deposit payments shall be refunded in full.

8. Death of a Tenant
8.1 In the event of the Tenant’s death:
• This Agreement shall terminate immediately upon written notification to the Landlord;
• No further rent shall be payable from the date of death.
8.2 Any rent paid in advance for the period after the date of death shall be refunded to the Tenant’s estate.

9. Failure to Provide Possession
9.1 The Landlord shall take all reasonable and lawful steps to ensure that the accommodation is
available on the Tenancy Start Date.
9.2 Where the Landlord is unable to provide vacant possession:
• The Landlord shall take reasonable steps to mitigate any delay or hardship;
• Suitable alternative accommodation may be offered where available.
9.3 Where no suitable alternative is available within a reasonable timeframe, the Tenant may
terminate this Agreement and shall receive a full refund of all sums paid.

10. General Provisions
10.1 All notices under this policy must be provided in writing.
10.2 The Landlord reserves the right to request reasonable evidence in support of any cancellation
request.
10.3 Any refund due shall be processed within a reasonable period.
10.4 Any fees charged under this policy must comply with applicable legislation, including but not
limited to the Tenant Fees Act 2019.

11. Jurisdiction
11.1 This Agreement is governed by the laws of England.
11.2 The parties acknowledge that housing and tenancy legislation may differ in:
• Wales
• Scotland
• Northern Ireland / Republic of Ireland
11.3 Where this Agreement is used or relied upon in any of the above jurisdictions, it shall be the
responsibility of the Landlord to ensure compliance with all applicable local laws and regulatory
requirements, and this policy may require amendment accordingly.