Haymarket - Edinburgh

Advance Rent Payment
At the time of applying, you will make an Advance Rental Payment. This constitutes your acceptance that the Advance Rental Payment is retained to secure your room in accordance with these terms and conditions.
If you have paid an Advance Rental Payment, this will be treated as a payment towards your first rental payment and will be credited to your rent account.
Your Advance Rent Payment is payable to secure your room and we will hold your chosen room for you on the basis that you enter into a Tenancy Agreement within 7 days of receipt of the Advanced Rental Payment.
The Advanced Rental Payment is non-refundable unless in the event of of cancellation within the 7 day cooling off period or you meet one of the circumstances outlined in section 4 (Cancellation outside of the 7 day cooling off period).
Your advanced rent payment will be £150. This will be deducted from your first instalment of rent in August.
If you have rebooked a room with us for the next academic year, your advanced rent payment will equate to £1. This will be deducted from your first instalment of rent in August.
Application Screening
You give us express consent to use the details provided by you to undertake searches against sanctions lists, including those maintained by the United Kingdom, the United States, the European Union ("Sanctions Lists"); and
background checks, including but not limited to searches against United Kingdom law enforcement databases ("Law Enforcement Databases"),
Screening Searches
 
You acknowledge that we may need to request additional information to verify your identity in connection with the Screening Searches ("Screening Search Additional Information Request"). You agree to cooperate with any Additional Information Request(s).
The undertaking of Screening Searches and/or any associated Screening Search Additional Information Request(s) will not affect your rights and/or our obligations to you under the Data Protection Act 2018.
You have the right to ask us not to undertake Screening Searches but in doing so we will not be able to progress your application.
Cancellation – Within the 7 day 'cooling off period'
We operate a 7 day 'cooling off period' upon receipt of the Advance Rental Payment.
If you cancel within this 7-day period, your Advance Rental Payment will be refunded to you.
You will no longer be liable for the contractual obligations as set out in your tenancy agreement.
Cancellation – Outside of the 7 day 'cooling off period'
If you wish to cancel your booking after the 7-day cooling off period, you will remain liable for the contractual obligation set out in the tenancy agreement.
 
Exceptions to this may be considered if proof is offered under the following circumstances:
 
Your UK Visa application has been denied.
You have failed to obtain the required qualifications to get into your first University of choice.
You have deferred your place at university or;
Extenuating circumstances e.g., ill-health, family circumstances
If you have failed to obtain your grades, your UK visa has been denied or you have deferred your place at university, then you must provide proof emailed to site within 72 hours.
 
Upon receipt of the proof your booking will be cancelled, and we will refund your Advance Rental Payment and 1st rental instalment. You will no longer be liable for the contractual obligations in your tenancy agreement.
 
If your reason for cancelling is extenuating circumstances, then proof must be emailed to site and then your request to cancel will be considered. Please be aware we are under no obligation to cancel under extenuating circumstances, and these will be dealt with on a case-by-case basis.
 
If you fail to send the proof within the 72-hour timescale, your Advanced Rental Payment will be retained.
 
If you fail to tell us until after the tenancy commencement date you will be liable for the full contract.
 
Cancellation after keys collected or commencement of the tenancy.
Once you have collected your keys or your tenancy start date has commenced you lose the right to cancel your tenancy. You are liable for the full rent unless a suitable replacement is found to take over your tenancy and its contractual obligations.
You agree that you shall not transfer or sublet your tenancy to anyone else without obtaining written consent from Property manager.
Only when a suitable replacement has been found and they have completed their booking, passed our checks, and paid any rent due will you be eligible to be released from the tenancy liability.
For the avoidance of doubt, you are liable for any rental from the start of your tenancy to the day before the new replacement tenancy begins.
Once it has been confirmed you can be released from your liability, we will then process the refund of any overpaid rental (if applicable) including your Advance Rental Payment.
Any refunds due will not be processed until the replacement occupier has collected keys and checked in.
If you fail to find anyone to replacement your tenancy you remain liable for the full agreement and any contractual obligations as outlined including all rental due as stated.
If you have withdrawn from university due to extenuating circumstances, please speak to the site accommodation team for further advice.
There will be a £50 admin charge added to your account for the processing of any tenancy takeover payable by the outgoing resident.
Cancellation by us.
Property manager or the Landlord reserve the right to cancel your booking prior to you collecting your keys under the following circumstances:
 
We take all reasonable steps to enter into the Tenancy Agreement before the deadline and you fail to do so, for example, if you fail to complete your application or provide guarantor details and supporting documentation in good time.
You provide false or misleading information.
We have determined following undertaking screening searches that you appear on sanctions lists and/or law enforcement databases.
We are prohibited from entering to the Tenancy Agreement with you because of the Immigration Act 2014 (persons disqualified by immigration status). In this case we can cancel your booking for this reason, you will not be liable for the contractual obligations laid out in the Tenancy Agreement from the date of cancellation, irrespective of whether you have signed it.
You fail to co-operate with any screening searches or additional information requests.
You have not paid any rental or charge amounts due either from a previous tenancy with Property manager or for your pending tenancy with Property manager.
What if I booked as part of my University?
If you have booked with your university as part of a nominations, the terms and conditions may vary; please contact your site accommodation team for more information.
 
Room & Tenancy Changes
Tenancy Lengths
 
If you wish to change your tenancy length, you will be unable to shorten your tenancy, but you can choose to extend without charge up until the Tenancy Start Date (Subject to room availability).
 
Tenancy Start Date
 
If you wish to change your tenancy start date, then please contact your site accommodation team.
 
Room Swaps
 
If you wish to upgrade your room, or move to a different room type, which is the same type as your original choice, you can do so free of charge up until the Tenancy Start Date, subject to room availability.