Naba Bangor House

Cancellation by us prior to you collecting your key
NABA Student Accommodation reserves the right to cancel your booking on notice
if:
• you notify us after the Deadline that you have decided not to enter into the
Tenancy Agreement;
• we take all reasonable steps to enter into the Tenancy Agreement before the
Deadline and you fail to do so, for example, if you fail to complete your
application or provide guarantor details and supporting documentation in
good time and sign rental agreement;
• you provide us with relevant false or misleading information;
• we are prohibited from entering to the Tenancy Agreement with you because
of the Immigration Act 2014 (persons disqualified by immigration status).
In the case we cancel your booking for this reason, you will not be liable
for the contractual obligations laid out in the Tenancy Agreement from the
date of cancellation, irrespective of whether you have signed it;
• we have determined following undertaking Screening Searches that you
appear on Sanctions Lists and/or Law Enforcement Databases;
• you fail to cooperate with any Screening Search Additional Information
Request(s);
• you have not paid any amounts that have fallen due (including but not
limited to, your first rental instalment, any previous year’s rent or damage
charges); and/or
• you have committed any breach of the Tenancy Agreement or any previous
tenancy agreement with us.
We may also terminate your Tenancy Agreement for any of the reasons set out
above, as set out in more detail in clause 2.4 of the Tenancy Agreement itself.
If you enter into the Tenancy Agreement, and you then fail to collect your key
within 2 weeks of your Tenancy Start Date, NABA Student Accommodation
reserves the right to: (a) cancel your booking and terminate the Tenancy Agreement
and (b) re-let your room. In these circumstances any rent paid by you (including
any Booking Fee allocated to the first payment of rent) will not be refunded to
cover any losses incurred by us for empty unlet rooms. This provision takes
precedence over any provisions in the Tenancy Agreement.
If your booking is cancelled in such circumstances, any Booking Fee you have paid
will be retained by NABA Student Accommodation.

Cancellation by you – prior to collecting your key or prior to your tenancy
start date
If you have not entered into the Tenancy Agreement, the Deadline has passed and
you wish to cancel your booking, then any Booking Fee you have paid will be
retained by NABA Student Accommodation.
If you have entered into the Tenancy Agreement and you wish to cancel your
booking, you will remain liable for the contractual obligations set out in the
Tenancy Agreement and you may not cancel the booking unless you can provide
proof that you fit any of the following criteria and have not yet collected your key,
or your tenancy start date has not yet commenced, and provide the evidence
required within the timescales as detailed below:
• you notify us of your intention to cancel your booking prior to 1 August or,
if your Tenancy Start Date (as defined in your Tenancy Agreement) is in
any month other than September, 28 days before your Tenancy Start Date.
• you notify us of your intention to cancel within 7 days of payment of your
Booking Fee (if you have paid a Booking Fee) and you have not collected
your keys.
• Your Ireland Visa application has been denied.
• You have not obtained the required qualifications to get into your first
University of choice
• You are deferring your university entry.
Where proof is provided in accordance with these terms and conditions and to our
reasonable satisfaction, you will be entitled to cancel the booking and you will not
be liable for the contractual obligations laid out in the Tenancy Agreement from the
date of cancellation.
Where the reason for cancellation is not one of the five matters listed above (e.g.
you have changed your mind, booked a different accommodation, voluntarily
withdrawing your university entry etc.), you will remain liable for the full
contractual rent, unless and until a replacement tenant is found for your
accommodation. You are responsible for finding an eligible replacement tenant,
although site staff will assist where possible.
If you wish to cancel the booking and a replacement tenant is found, subject to our
agreement, you will be released from the contractual obligations set out in the
Tenancy Agreement. Once the new replacement tenant has signed their Tenancy
Agreement and paid any rent due, any overpaid rent money will be refunded to
you, less an amount equal to your Booking Fee (if you have paid a Booking Fee) as
a cancellation fee. Please note that all tenancies commence on a Saturday;
therefore the relevant site team will confirm your official release date from your
contractual obligations under the Tenancy Agreement.

Evidence required where there is a cancellation by you
Notify us of your intention to cancel within 7 days of payment of your Booking
Fee (if you have paid a Booking Fee) and you have not collected your keys.
No further evidence is required beyond notifying us, and your Booking Fee will be
returned to you.
Notify us of your intention to cancel prior to 1 August or 28 days before your
Tenancy Start Date if your Tenancy Start Date is in any month other than
September but more than 7 days after the payment of your Booking Fee (if
you have paid a Booking Fee).
No further evidence is required beyond notifying us. Your Booking Fee (if you
have paid a Booking Fee) will be retained as a cancellation fee.
Failure to get in to your first university of choice
Should you fail to gain the required qualifications and are not accepted into the
University you stated as your first choice, or you choose to go to a different
University because you have exceeded your expected grades, you may cancel your
Tenancy Agreement and we will refund any Booking Fee and any rent payments
made so long as you provide the following information within the timescales
mentioned below:
•Written confirmation from you that you wish to cancel your reservation due
to having failed to obtain the required grades for your first choice
University or you have exceeded your grades; and
• Supporting written evidence from the University or CAO rejecting your
entry/acceptance of your new university.
This information must be provided to us within 72 hours of your exam results
being published to be eligible for a Booking Fee refund (if you have paid a
Booking Fee). In these circumstances, any Booking Fee and rent payments will be
returned in full within four weeks or at the next month and if that month is within
14 days or the respective date. If you fail to provide the information within 72
hours of your exam results being published, any Booking Fee will be retained as a
cancellation fee.
Please note, if you are attending another University in a city where NABA Student
Accommodation has a property, our team will be happy to support you in finding
suitable accommodation. In this case, any Booking Fee and any rent payments
made may be transferred over to your new booking.

Failure to obtain a Ireland Visa
If you fail to obtain a Ireland Visa before the start date of your tenancy, we will
cancel your Tenancy Agreement and refund any rent payments made so long as you
provide the following information:
•Written confirmation from you that you wish to cancel your reservation; and
• Supporting official evidence to show that the Visa was declined.
This supporting evidence should be supplied to NABA Student
Accommodation within 72 hours of you receiving official confirmation. In these
circumstances, If the contract is cancelled before the 14 days of arrival stipulated in
the contract, the tenant will be refunded the deposit with a deduction of 10% for
administrative charges. However if the contract is cancelled less than 14 days
before the tenant’s arrival, the tenant will be refunden the deposit with a deduction
of 25% for administrative charges. The final calculated amount will be returned to
you within 4 weeks.
Deferment of University entry
If you choose to defer your university entry to the next academic year before the
start date of your tenancy, we will cancel your Tenancy Agreement and refund any
rent payments made as long as you provide the following information:
•Written confirmation from you that you wish to cancel your reservation due
to deferring your university entry to the next academic year; and
• Supporting written evidence from the University or CAO to confirm deferral
In these circumstances, any Booking and Admin Fee will be retained as a
cancellation fee.
Cancellation by you after date of key collection or commencement of Tenancy Start Date
– Tenancy Takeover
Once you have collected your key or the Tenancy Start Date has passed, the only
way to release yourself from the Tenancy Agreement is to find a replacement
tenant who will take on the full contractual obligations under the Tenancy
Agreement. If you wish to end your tenancy early and have found a replacement
tenant, we will, acting reasonably, consider terminating your tenancy and entering
into a replacement tenancy with a new occupier (a “Tenancy Takeover”). We will
only consider Tenancy Takeovers in the period starting one month after your
Tenancy Start Date and two months before your Tenancy End Date (“Permitted
Period”).

If we approve a Tenancy Takeover during the Permitted Period, you will pay any
rent arrears before we release you from your Tenancy Agreement. Such release
shall be effective from the start date of the replacement Tenant's new Tenancy
Agreement.
Once the new replacement tenant has signed their Tenancy Agreement paid any
rent due and moved in, any overpaid rent money will be refunded to you within 28
days of the replacement Tenants new Tenancy Agreement, less an amount equal to
your Booking Fee(if you have paid a Booking Fee) and Admin Charge as a
cancellation fee. If you have occupied the Room prior to this, the cost to prepare
the Room for the replacement Tenant will also be charged, and deducted from any
refund due (please note that all tenancies commence on a Saturday).